Procurement

The purpose of this web page is to provide advice to prospective suppliers on how to do business with the council, let you know when contracts are due for renewal and tell you about our procurement strategy.

All contracts are awarded on the basis of the most economically advantageous solution for the council, taking into account whole life costs, quality and sustainability. Local firms are encouraged to compete for contracts.

The vast majority of our business is covered by formal contractual arrangements, for which invitations to tender are publicly advertised.

Current tenders and opportunities

Ice cream selling in Priory Park

Expressions of interest are invited to tender for the provision of ice cream selling in Priory Park from 1 April 2017 – 31 March 2019. 

Please e mail louise.anthony@malvernhills.gov.uk for the forms and information.

 

PROVISION OF WATER TESTING FOR THE CONTROL OF LEGIONELLA

Malvern Hills District Council and Wychavon District Council are jointly seeking quotations from suitably experienced Contractors to undertake water monitoring for the control of legionella within their respective property portfolios. The successful Contractor will be responsible for inspection and provision of property specific legionella control risk assessments, schematic drawings, recommendations reports, ongoing testing and provision of log books. All works must be in accordance with Approved Code of Practice L8 (fourth edition) and HSG274 and Contractors must be members of the Legionella Control Association.

The contract end date for each Council will be 31 March 2020 unless either or both of the Councils use their discretion to extend their respective contract for any period of up to a further two years. 
Each Council will have their own separate contract with the successful Contractor and responsibility for payment of any invoices will be borne by the respective Council to which the service has been provided.

The Councils are using the e-procurement portal known as the Due North Pro-Contract portal to conduct this procurement exercise. To gain access to the procurement documents, suppliers will need to register their details at the above website. Once registered, suppliers will be emailed a log-in and password which will allow them to gain access to the procurement documents. Suppliers will need to electronically submit an expression of interest and electronic copies of the procurement documents will be sent.   

Suppliers should submit their completed Invitation to Quote (ITQ) and any accompanying documentation via the Due North portal by 12 noon on Tuesday 21 February 2017. 

Any clarification questions should be submitted, via the Due North portal. Responses to clarification questions will be issued to all suppliers via the portal. The deadline for submission of clarification questions is noon on 13 February 2017.

If you have any problems or queries gaining access to the Pro-Contract portal please contact the Service desk on 01670 597136 who are available between the hours of 08:30 and 17:30 Monday to Friday (excluding UK Public Holidays), or alternatively email procurement@malvernhills.gov.uk.

Air Cooled Chiller Replacement at Malvern Theatres

Works will include the removal of the existing York Chiller to be replaced with a new Daikin Chiller, including amending the existing mechanical and electrical elements, extending the existing concrete plinth, new steps and gates to the plant compound.

Confirmation of your participation in the tender should be sent via Due North Pro-Contract portal no later than 10  February 2017 with site visits to take place between 6 – 17 February 2017.

A schedule of the points concerned should be sent no later than 24 February 2017 via Due North Pro-Contract portal.

The Authority is using the e-procurement portal known as the Due North Pro-Contract portal to conduct this procurement exercise.

To gain access to the tender documents, tenderers will need to register their company details at the above website. Once registered, tenderers will be emailed a log-in and password which will allow them to gain access to the tender documents. Tenderers will need to electronically submit an expression of interest and download the tender documents from the portal.

Tenderers should submit their completed ITT/pricing schedule document via the Pro-Contract on-line portal by 12:00 hours on Friday 3 March 2017.

Any supplier questions will also need to be submitted via the Pro-Contract portal website.

Any clarifications and further tender documents will be issued via the Pro-Contract portal.

If you have any problems or queries gaining access to the Pro-Contract portal please contact the Service desk on 01670 597136 who are available between the hours of 08:30 and 17:30 Monday to Friday (excluding UK Public Holidays).