Procurement

The purpose of this web page is to provide advice to prospective suppliers on how to do business with the council, let you know when contracts are due for renewal and tell you about our procurement strategy.

All contracts are awarded on the basis of the most economically advantageous solution for the council, taking into account whole life costs, quality and sustainability. Local firms are encouraged to compete for contracts.

The vast majority of our business is covered by formal contractual arrangements, for which invitations to tender are publicly advertised.

Current tenders and opportunities

 

Distribution of Malvern Hills District Council Residents Magazine

Malvern Hills District Council are inviting quotes for the distribution of the Malvern Hills District Council residents’ magazine.
The magazine needs to be distributed to all homes across the Malvern Hills District (approximately 35,000 homes) and should be boundary matched to the Malvern Hills District Council Local Authority Area.
The Council has no preferred method of delivery however the delivery schedule must be agreed with the Council. Delivery should be made to all homes by the end of June / early July.
The Council is using the e-procurement portal known as the Due North Pro-Contract portal https://procontract.due-north.com to conduct this procurement exercise.

To gain access to the procurement documents, contractors will need to register their company details at the above website. Once registered, contractors will be emailed a log-in and password which will allow them to gain access to the procurement documents. Suppliers will need to search for the invitation under Malvern Hills District Council and then electronically submit an expression of interest and follow the online instructions to view the procurement documents.

Suppliers should submit the required doc8ments and return them via the Pro-Contract portal by 12:00 noon on 13th April 2018.

Any contractor questions must be submitted via the Pro-Contract portal website. Any clarifications will be issued via the Pro-Contract portal.

If you have any problems or queries gaining access to the Pro-Contract portal please contact the Service desk on http://proactis.kayako.com/procontractv3/Core/Default/Index who are available between the hours of 08:30 and 17:30 Monday to Friday (excluding UK Public Holidays) or email procurement@malvernhills.gov.uk

 

Invitation to tender for the provision of office supplies and equipment

Malvern Hills District Council, Worcester City Council and Wychavon District Council are jointly inviting tenders from potential suppliers for the provision of office supplies and equipment.
The Councils are using the e-procurement portal known as the Due North Pro-Contract portal https://procontract.due-north.com to conduct this procurement exercise.

To gain access to the procurement documents, suppliers will need to register their company details at the above website. Once registered, suppliers will be emailed a log-in and password which will allow them to gain access to the procurement documents. Suppliers will need to search for the invitation under Wychavon District Council and then electronically submit an expression of interest and follow the online instructions to view the procurement documents.

Suppliers should submit their completed tender documents via the Pro-Contract portal by 12:00 noon on 7th March 2018.

Any supplier questions must be submitted via the Pro-Contract portal website. Any clarifications will be issued via the Pro-Contract portal.

If you have any problems or queries gaining access to the Pro-Contract portal please contact the Service desk on http://proactis.kayako.com/procontractv3/Core/Default/Index who are available between the hours of 08:30 and 17:30 Monday to Friday (excluding UK Public Holidays) or email procurement@wychavon.gov.uk.

 

Malvern Hills District Council and Wychavon District Council are inviting applications from suitably experienced and qualified contractors who wish to be considered for inclusion on our ‘Select lists’ for the following categories of work over the next five years, subject to an annual check and review of key criteria:

List 1: Low value Arboricultural works (trees and hedges) – up to £10,000 per job

List 2: Low value Landscaping works (hard and soft landscaping, including play areas) – up to £10,000 per job

List 3: Low value electrical installation and repair works – up to £10,000 per job

List 4: Low Value building maintenance and repair works – up to £10,000 per job

List 5: Low Value plumbing installation and repair works (including repairs to gas installations) – up to £10,000 per job

List 6: Low Value Painting and Decorating works – up to £10,000 per job

List 7: Play Equipment installation and repair

List 8: Low value Civil Engineering – up to £10,000 per job

List 9: Medium Value Civil Engineering works £10,000 to £50,000

List 10: High Value Civil Engineering works over £50,000

(Further details on each list can be found in the procurement documents)

The Councils are using the e-procurement portal Due North Pro-Contract to conduct this procurement exercise.

To gain access to the procurement documents, contractors will need to register their company details at the above website. Once registered, contractors will be emailed a log-in and password which will allow them to gain access to the procurement documents. Contractors will need to search for the invitation under Wychavon District Council and then electronically submit an expression of interest and follow the online instructions to view the procurement documents.

Contractors should submit their completed Technical Questionnaire (Appendix A) and any supporting documentation, References (Appendix B), Select List Options (Appendix C) and 3 years audited accounts via the Pro-Contract portal by 12:00 noon on 5 January 2018.

Any contractor questions must be submitted via the Pro-Contract portal website. Any clarifications will be issued via the Pro-Contract portal.

If you have any problems or queries gaining access to the Pro-Contract portal please contact the Service desk here who are available between the hours of 08:30 and 17:30 Monday to Friday (excluding UK Public Holidays) or email procurement@wychavon.gov.uk.